Transaction coordination for Florida real estate agents

More time for clients.

Less time chasing details. Sicania Partners keeps your deadlines, documents, and transaction details moving from contract to closing, while you stay in control.

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1420 Bayshore Blvd, Tampa Residential sale, financed, HOA Under contract
30days to closing
    AG
    Agent updatedTimeline sent

    Less chasing. More closing.

    Sicania Partners provides transaction coordination designed to help Florida real estate agents stay organized, on top of deadlines, and focused on their clients while administrative details are managed.

    Save time

    Spend more energy prospecting, meeting clients, and growing your business.

    Stay organized

    Keep deadlines, documents, and transaction details in view.

    Keep transactions moving

    Consistent follow-up helps identify outstanding items and keep everyone on track.

    A smoother client experience

    A well-organized transaction supports confidence from contract to closing.

    What we coordinate

    One team from contract to closing

    Sicania Partners provides administrative follow-through across the transaction, with the agent kept informed.

    Contract-to-close

    Review executed documents, build the timeline, track deadlines, maintain the checklist, coordinate documents, monitor outstanding items, and keep the agent informed. Key dates are set the day the file arrives, and every open item has a follow-up attached, so nothing waits on a reminder.

    Executed document reviewContract timelineKey dates and deadlinesEscrow deposit trackingTransaction checklistDocument coordinationSignatures and addendaOutstanding itemsTitle and lender follow-upCompliance-ready fileAgent status updatesClosing timeline
    Tracked on every file0/12

    Title, closing, and lender

    Coordinate with title and closing partners, track title and loan milestones, follow up on outstanding items, and monitor the path to closing.

    Inspection and due diligence

    Schedule and track inspections, deadlines, documents, repair requests, and agreed-upon items.

    HOA and condo

    Request documents, track applications and estoppels when applicable, and follow up on approval timelines.

    Amendments and files

    Track executed amendments, missing signatures, document delivery, and organized transaction records.

    The agent, kept informed

    Status updates follow every milestone, so you always know where the file stands without having to ask.

    Florida-licensed real estate professionals
    About Sicania Partners

    An agent’s eye on every file.

    Our coordinators are Florida-licensed real estate professionals. We don’t just know how Florida transactions work. We’ve navigated them, from inspection periods and HOA approvals to loan commitments and last-minute addenda.

    That experience shapes everything we do. We build the systems that keep a file on track, manage every timeline closely, and bring an agent’s understanding of the business to each step, so every detail stays accurate, compliant, and on schedule from contract to closing.

    Our goal is simple: take as much as possible off your plate, so your time goes to relationships, appointments, showings, and past clients. We’re proud to be the support behind the scenes. The client relationship stays yours.

    Florida-licensed

    Licensed real estate professionals who have worked Florida transactions firsthand, not just studied them.

    Systems that hold the file

    Workflows for key dates, document follow-ups, signatures, addenda, and deadlines, so nothing rests on memory.

    Detail, on schedule

    Known for attention to detail. Every step accurate, every deadline tracked, every file kept compliant.

    Training and mentorship

    We also train and mentor agents, sharing the processes that help their transactions run smoothly.

    Clear roles

    Support for you. Control stays with you.

    In our transaction coordination packages, Sicania Partners supports the transaction process and administrative coordination so you can stay focused on your clients and your business. You remain the client’s primary point of contact and decision-maker.

    Agent-owned

    Professional judgment stays with you.

    • Client representation
    • Negotiations
    • Real estate advice
    • Contract interpretation
    • Legal advice
    • Pricing recommendations
    • Decisions requiring professional judgment
    Coordinator-owned

    Process details stay visible and moving.

    • Process tracking
    • Follow-up
    • Document organization
    • Timelines
    • Checklists
    • Administrative communication

    Want hands-on help with showings, offers, and negotiations? Explore the Co-Agent partnership, where a Florida-licensed member of our team takes on an agreed scope alongside you.

    How it works

    A simple handoff.

    A steadier path to closing. Send the contract once, and the rest of the file has a dedicated team watching it every day.

    1

    Send the contract to Sicania Partners

    Once under contract, send the executed documents.

    2

    Transaction setup

    Our team creates the timeline, checklist, and follow-up schedule.

    3

    Coordination

    We track deadlines, documents, title, lender, inspections, HOA items, and other transaction details.

    4

    Closing

    We coordinate the final steps and keep the transaction moving toward closing.

    Co-Agent partnership

    Beyond coordination. A partner in the field.

    For agents who need more than administrative support. A Florida-licensed member of our team works alongside you, from the listing appointment or first buyer consultation all the way to the closing table.

    FoundationEverything in Full Service Residential Sale
    Complete contract-to-close coordination, included.

    Strategy and pricing

    • Buyer and seller consultation support
    • Listing appointment support
    • Property research and strategy
    • Marketing and pricing analysis, with recommendations
    • Messaging that highlights value against the comps
    • Guidance for price-adjustment conversations, if needed

    Showings and on-site coverage

    • Showing appointments and showing coverage
    • Buyer tour days
    • Open houses
    • Inspection and appraisal attendance
    • Contractor and vendor access

    Offers and negotiation

    • Buyer inquiry follow-up
    • Offer preparation
    • Negotiation participation and support

    Communication and follow-through

    • Client communication and regular updates
    • Weekly progress check-ins with next-step recommendations
    • Vendor coordination
    • Full contract-to-close management

    Scope and compensation are customized for each transaction and arranged in line with brokerage policies and Florida requirements.

    Discuss a Co-Agent partnership
    Packages

    Built around each transaction

    Final pricing may vary depending on transaction type, complexity, and level of coordination required. A customized fee will be provided before services begin.

    Basic Residential Sale

    Starting at $0

    Setup, deadline tracking, checklist, document coordination, title and lender communication (including appraisal coordination), inspection deadlines, HOA coordination when applicable, closing timeline, and pre-closing follow-up.

    Request a quote
    Most complete

    Full Service Residential Sale

    Starting at $0

    Everything in Basic, plus more comprehensive management, increased follow-up, inspection and repair coordination, and appraisal preparation support, including CMA preparation and supporting appraisal reports and documentation, amendment tracking, frequent status updates, and closing preparation.

    Request a quote

    Rental Transactions

    Starting at $0

    Lease setup, deadline and application tracking, document coordination, HOA and condo coordination when applicable, and move-in or lease execution coordination.

    Request a quote

    Co-Agent partnership

    Everything in Full Service, plus strategy, showings, and negotiation support from our licensed team.

    Custom quote →

    A customized fee will be provided before services begin, based on the scope of your transaction.

    Services and pricing are subject to applicable brokerage policies, Florida requirements, and the specific scope of each transaction.

    FAQs

    Questions, answered.

    Straight answers about what we handle, what it costs, and what stays in your hands.

    01What do you handle for me?
    We handle the administrative side of the transaction from contract to closing. That means reviewing the executed documents, building the timeline, tracking key dates and deadlines, maintaining the checklist, coordinating documents, signatures and addenda, following up with title and the lender, and tracking inspection, HOA and condo items. You are kept informed throughout.
    02How much does it cost?
    Packages start at $250 for rental transactions, $499 for a Basic Residential Sale and $599 for a Full Service Residential Sale. Final pricing can vary with the transaction type, complexity and level of coordination required, and a customized fee is provided before services begin. Co-Agent partnerships are custom quoted. See the packages.
    03How does the process work?
    1. Send the contract. Once you are under contract, send us the executed documents.
    2. Transaction setup. We create the timeline, checklist and follow-up schedule.
    3. Coordination. We track deadlines, documents, title, lender, inspections, HOA items and other details.
    4. Closing. We coordinate the final steps and keep the file moving toward closing.
    04When do I bring you in?
    As soon as the property is under contract. Send the executed documents as soon as you have them: key dates are set the day the file arrives, and every open item has a follow-up attached.
    05What am I still responsible for?
    You remain your client’s primary point of contact and decision-maker. Client representation, negotiations, real estate advice, contract interpretation, legal advice, pricing recommendations and any decision that requires professional judgment stay with you. We keep the process details visible and moving.
    06How will you keep me updated?
    Status updates follow every milestone, so you always know where the file stands without having to ask.
    07Who will you communicate with on my behalf?
    We handle administrative communication and follow-up with the parties involved in the file, such as title and closing partners, the lender, and HOA or condo contacts when applicable. The client relationship stays yours, and negotiations and advice remain with you.
    08Can you work with my brokerage and transaction management system?
    Our services are provided subject to applicable brokerage policies and Florida requirements. If your brokerage requires a specific transaction management system or workflow, mention it when you send the contract and we will confirm how we will work within it.
    09What happens when something goes wrong?
    Outstanding items, missing signatures and approaching deadlines are tracked, and each open item has a follow-up attached so issues surface early. When something needs your attention you are told, and anything that calls for professional judgment stays with you.
    10How do I get started?
    Send the executed contract to hello@sicaniapartners.com and we will take it from there. Looking for hands-on help with showings, offers and negotiations? Ask about our Co-Agent partnership.

    Have a question we did not cover?

    Ask us

    Under contract? Send it over.

    Send the executed documents and our team will set up the timeline, checklist, and follow-up schedule, so you can get back to your clients.

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